Video Transcript
In this video, we will show you how
to create multiple student accounts.
In order to create multiple student
accounts, you must be a portal admin and be signed in to admins.nagwa.com.
Click on “Users” in the toolbar,
then click “Students”, and finally click “+ New Student”.
Now, we need to select “Multiple”,
and you’ll see the screen update. At this stage, we recommend
downloading our template sheet by clicking the green link.
Open the template sheet and you
will see six column headings: First Name, Last Name, Username optional, Grade
Code, Class Code, and Student Code.
Now, we need to complete the
information in the six columns. You can double-check the grade
codes by clicking on “Grade”, but the codes are the number of the grade, 1 to 12, or
“HE” for higher education. You can check your class codes by
heading to “Classes”, and you’ll see the first column contains the codes as you set
them.
Just make sure that the grade code
and the class codes match; for example, we have a student called Adam James in 3rd
secondary, in our mathematics class, so I will input Adam, James, 12 which is the
code for “3rd secondary”, and 3S-001-M,”, our code for our 3rd secondary
mathematics class.
You’ll also notice that we have
left the username column blank here. This is an optional field if you
want to assign customized usernames to your students that they will use to sign
in. A username can be a phrase, such as
a name in combination with your portal suffix, for example, for Adam, we could use
Ajames@nna.
If you leave it blank, usernames
will be created for your students automatically.
If a student is a member of
multiple classes, you can add additional codes to the “Class Code” column; just
separate them with a comma. For example, Adam is also a member
of our 3rd secondary physics class, which has a code 3secP, so we will add this
now.
We then need to input a student
code—we will use 1001—but make sure this code is unique. If you have a system that already
contains student codes, we suggest using these, but if not, we suggest generating a
list of numerically increasing—unique—codes, for example, 1001, 1002, 1003, and so
on.
The second student that we would
like to add is Aliaa Hussein, who is in the same classes as Adam. So, we add Aliaa, Hussein, 12 for
the grade code, 3S-001-M “,” 3secP for the class codes, and 1002 for the
student code. We will only add these two students
now, but to add more, we would continue filling in the required data for each
student.
Once you’re happy that all the
students have been added to the sheet, save and upload it by clicking “Attach”. Select the correct sheet and you
will see the “Attach” box update to the name of the sheet. Then, click “Upload”.
You’ll now see a screen titled
“Select Titles”. Here, you need to confirm which
data is given in each column.
If you have used the template
sheet, or the first row of your sheet contains titles, select “Ignore first row or
header” and it will strike out all of the first row.
Now, select the correct information
given in each tile: First Name, Last Name, Username, Grade Code, Class Code, and
Student Code. Once each tile is selected, it will
turn green. Once you’re happy, click
“Process”. You’ll then see a banner saying
“The student accounts were created successfully. It might take a few minutes for the
change to take effect.”
If an error does occur, you’ll see
a red banner explaining any problems. If this happens, fix the issues and
upload the sheet again.
You’ll see the full list of
students by clicking “Users” and then “Students”, but please beware that sometimes
the system takes a little bit of time to update, so you may need to wait a little
while before you see your students appear in this list.
It’s worth noting that the
students’ usernames for their accounts are listed in the fifth column of this list,
and it’s this username that they will use to sign in to their portal.
You can edit the details of a
student by clicking “Edit” next to their name. You can then update their name and
their username.
