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Video: Admin Account Overview

In this video, we will show you how you can use your portal as an admin.


Video Transcript

In this video, we will show you how you can use your portal as an admin.

If it’s the very first time that you are logging in as an admin, head over to Input your account e-mail along with your password. If you haven’t already set up your password, you will be able to create and confirm your password here.

For this video, we will be giving a general overview of how to use your portal and showcasing all of the different features available to you. Note that many of these features will have their own dedicated video guide if you would like more detailed information.

Once you’re logged in, you’ll see the “Analytics” screen that contains links to the various reports in your portal. These reports are separated into subcategories, such as Assessments and Worksheets. You can use these reports to get a wider view of the activity in the portal. For example, at the top of the list, we can see the “Assessment Reports”, which shows us the details of all of the assessments that have been set by educators.

Likewise, we have another report labeled “All Exams with One Exam per Line”. This takes us to a similar report showing the details of all the exam assessments that have been set by our educators.

Along the top of the screen, you’ll see a toolbar that allows you to navigate between the different portal pages.

For more information on exams, we can view the “Exams” main page using the link in the toolbar. This shows all of the exam packs available on your portal. Clicking on one of the links allows you to see all of the resources in a particular pack.

You will notice that there is another link to the exam report at the top right of the “Exams” main page. This is simply here for quick access when looking through exam resources.

Looking back at the toolbar, we have three more pages available: Grades, Classes, and Users.

The first action we would suggest doing is navigating to the “Grades” page in the toolbar. Here, you can “Activate” and “Deactivate” all of the relevant grades you would like to use for your portal.

This step is important because the user accounts on your portal can be associated with grades.

If you have multiple teachers who are going to be using the portal, the next thing that we would suggest doing is creating your educator accounts. You can do this by clicking on the “Users” link in the toolbar followed by “Educators”.

On this page, you’ll be able to see and manage all of your educator accounts. Clicking the “+ New Educator” at the top right allows you to create a new account. You then need to add all the required information for each teacher.

Each educator’s username will be their e-mail address, and when they first log in to, they will need to set and confirm their passwords.

Once you’ve done this, the next step is to click on the “Classes” page in the toolbar. This page allows you to manage all of your classes. To begin, you’ll need to set up new classes by clicking “+ New Class” at the top right.

It’s worth noting that at the point of creating your classes, you’ll be able to link teachers and co-teachers. This is why we recommend setting up the educator accounts first.

Once all of your classes are set up, we would then suggest creating your student accounts. You can add students individually or in a multiple upload. To do this, go back to the “Users” page in the toolbar and click “Students”.

You can manage existing student accounts from this page or add new ones using the button at the top right. When creating new student accounts, you can either add the details individually or create multiple accounts at a time by uploading a spreadsheet.

For more information on how to do this, refer to the dedicated video guide on creating student accounts.

Now that we have seen all of the pages in the toolbar, let’s look at some settings.

You can see the settings menu by clicking the arrow by your account name at the top right of the screen.

You can change your first and last name by clicking the “My Account” page.

As an admin, you can also change a number of settings related to your portal. To do this, first click on the “Portal Profile” in the settings menu.

Here, you can see summary information about your portal, including the portal ID and your regional information.

You can also see a dashboard that shows information about your users and user groups such as grades and classes. Below this, you’ll also be able to see a breakdown of all of the learning resources available on your portal.

Each of these options can be clicked to take you to the relevant pages that we saw earlier.

At the top right of this page, you will see an “Edit” button. This allows you to change the portal settings. Here, you can update your portal name, upload a different logo, or change the default language of the subtitles that are shown when your users watch videos.

You can also change or update the allowed subjects on your portal using the checkboxes on the left-hand side of the screen.

Once you are happy with the changes, make sure to click the “Save” button at the bottom right.

Finally, if you want to browse lessons in the portal, you can do this using the search button at the top right of the portal. Just search for the lesson you have in mind, for example, “Polynomial Division”, and you’ll see a list of the most appropriate lessons available to teachers and students in your portal.

It’s also worth noting that as a portal admin, you are already assigned as an educator in the portal. So, you can straightaway sign in to to start setting assessments and exams, running sessions, or creating videos for your students using our fantastic Nagwa Studio app!

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