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Video: Creating and Editing a Class as an Admin

In this video, we will show you how to create and edit a class as an admin.


Video Transcript

In this video, we will show you how to create and edit a class as an admin.

To create a class as an admin, you must be a portal admin and be signed in to

Before creating your classes, and if you have multiple educators who are going to be using the portal, we would suggest creating all of your educator accounts first by heading to “Users”, then “Educators”, and then clicking “+ New Educator” and filling in the required information.

If you want detailed instructions on how to do this, you can watch our dedicated video called Creating an Educator Account.

If you want to streamline the grades in your portal, you can do so by first clicking “Grades” in the toolbar. These are the default grades that are available in the portal, and you can deactivate any grades in which you don’t have any students or activate any deactivated grades.

Once you’re happy that the appropriate grades are active, click “Classes” on the toolbar and then click “+ New Class”. Now, you’ll need to add information for your newly created class.

Select the grade for the class, choose a class code and title, and identify the subject of the class.

Note that the “Class Title” is the name that your students and educators will see when looking at this class on their portals.

The “Class Code” should be a short, unique identifier that is used for various database actions. For example, you can create multiple student accounts in one go by uploading a spreadsheet. By adding the correct class codes into the spreadsheet, all of the new student accounts will be automatically assigned to their classes. We have a separate video guide on how to do this, but for now, remember that your class code should be a short piece of text without any spaces.

For this example, we are going to create a class in “Grade 4”, so we will select this; we’ll choose the code to be (G4-Math-Group 2) and we’ll set the title of the class to be (Grade 4 Mathematics G2).

Next, you’ll need to select and link any teachers and co-teachers. This example class is taught by John, so we’ll select them from the list.

Next is the co-teacher box. Each class can only have one teacher associated with it; however, you can select as many co-teachers as you need.

Let’s say this particular class doesn’t have a co-teacher. If you make a mistake when selecting teachers or co-teachers, you can simply click the small “x” to the right of a name to delete it from the list. We’ll say this particular class does not have any co-teachers, so we can leave the box blank.

Once you’re happy that the details for the class are correct, click “Create”. You’ll then see a green banner that says “The class was created successfully” and you’ll see your new class appear in the list of all classes. If an error occurs, a message will appear explaining the problem. If this happens, please follow the guidance and click “Create” again.

We’d suggest creating all of your classes and then creating your student accounts.

Back on the main “Classes” page, you’ll notice that there are a number of available actions that you can take for each class. These are available in the right-hand column of the table.

The first of these actions is to “View Details”. Clicking this option takes you to a summary screen for the class.

On this screen, you can navigate between the students in the class, the educators added, and the courses assigned.

In the “Students” tab, you can see the students’ details, including their usernames. You have a handy search box at the top if you want to quickly locate a particular student in the class, and you can download the class list as an XLS file.

If you click on the “Educators” tab, you can see all of the educators added to the class.

Finally, if you click on the “Courses” tab, you can browse any courses assigned to the class. If you click on one of the courses, you can then navigate to the course lesson and browse all of the lesson content.

Let’s return to the “Classes” main page. The next available action is “Edit Class”. Clicking this takes us to a similar screen to the one we saw when initially creating the class.

Here, you can update the class code, title, and subject. You can also change the linked teacher or co-teachers using the same method as before.

Note that the grade cannot be edited once a class has been created.

Finally, when you’re happy, just click “Save”. You’ll then see a banner saying “The class was updated successfully.”

The next available action is to “Delete” a class.

Clicking “Delete” and confirming the action will delete the class and any associated content, such as the messages on the class workboard.

This action can only be done if all students are delinked from the class first. If not, you get a red error message.

You can delete all of the students from a class by clicking the “Edit Students” action. This takes you to a page where you can either add additional students to the class in the normal way or remove them using the “x” next to the names in the list.

Note that the “Grade” and “Class” drop-down menus on this page are for navigating only. We can view and edit the students in other classes using these drop-down menus instead of returning to the “Classes” main page.

Here, we’ve naviaged to class (Statistics). Let’s delete all of the students to demonstrate how a class can be deleted.

We’ll click the “x” next to each name and then click “Save”.

Back on the main page, we know that class Statistics no longer has any students and so we can delete it using the “Delete” action.

Once we have done so, we will see a confirmation message at the top of the screen.

As a final note, if your portal has a large number of classes, you can use the search function on the top left of the table. Type in either the name of the class or the class code to filter the list and find the class you need.

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