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Video: Uploading and Sharing a File Using Your Portal Library

In this video, we will show you how to use your portal library.

10:07

Video Transcript

In this video, we will show you how to use your portal library.

“My Library” allows you to upload files to your portal, which you can then share with the classes in your portal. This seamlessly integrates with your class walls; once you share a file with a class, it will appear on their wall for them to access. All file types are supported, and your portal has a total storage capacity displayed at the top right of the page. If you need more storage, talk to your portal admin about upgrading.

To upload a file to your library, you must be a portal educator and be signed in to educators.nagwa.com.

Head over to “My Library” in the toolbar. When you arrive here, you’ll notice that your library is split into three sections: Files, Videos, and Questions.

The first section is “Files”. Here you can upload documents or other files to be shared with your students. You may be wondering why this section includes video files such as mp4s if there is a dedicated videos section!?

The answer is that the Videos section of your library is specifically for videos that you have created using the Nagwa Studio app or sessions that you have recorded using Nagwa Connect. You can navigate between the different sections of the library using the three tabs.

We’ll return back to the Videos section of the library later.

The Questions section of the library is where you can create and manage any original questions you upload to the portal.

In this video, we will not go into the details of this page, but for more details on creating a question or using it in an assessment, see our dedicated video guide.

Let’s demonstrate how to upload a new file to the library.

First, go back to the Files section of your library.

Click “+ Add File”. Now, you’ll see a pop-up labeled “Upload Files”. In order to upload a file, you will need to first select a subject and a grade using the two drop-down menus. For this example, let’s upload an image to mathematics, for the third year of secondary.

You can select your file by clicking “Browse” and choosing one or more files that you’d like to upload. You can also drag the file directly from your file manager into the upload box.

When selected, each file will display a progress bar in the upload pop-up window. Once a file has been successfully uploaded, you will see a green tick to the right of the progress bar.

After your files have been uploaded, close the window and refresh the page. You should now see the new file, or files, in your library.

Once a file has been uploaded, you can click on the file name to see the file page. From here, you can preview certain types of files, such as images and videos.

One of the primary reasons to upload a file to the library is to share it with your students on their class wall. There are a couple of different methods to do this, and each method has its advantages.

The first method to share a file is available on this page. At the top right of the screen, you will notice a list of different actions that can be performed with our file.

The first option available is to “Share with Class”. Clicking this option opens a new window that allows you to select the classes that you’d like to share the file with. Note that you can add multiple classes to this list.

Once you click “Share”, the file will be posted directly to the class walls that you have selected. If you wish to share a file with multiple classes, this method is the easiest way to do so; however, this only allows you to share a single file, without adding a message to your post on the class walls.

If you would like to add a message along with your post, you can use the second method.

Let’s head over to the “Classes” main page and click on the class that we just shared our file with. Here, we see the post on the class wall.

We can create a new post on the class wall by using the box at the top of the screen that says “Share Message with Class”.

If you click on the folder to the right of this box, you can select the file, or files, that you would like to share by clicking the checkboxes and then the “Add Files” button. The benefit of using this method is that you can select multiple files to share in one post. You can also add a message to your post to give context or extra instructions. For example, we might direct our students with a post that says, “Please watch the attached video before our lesson on Wednesday.”

Once a file is shared, the relevant students who are signed in to the Nagwa Study app will receive a notification.

Let us quickly head over to a student account so that you can see how the files are received. The student will need to click on “Classes” in the toolbar, and they will see their classes. If they click on a class, any shared files will appear here alongside any messages. Students can watch videos directly from this page and download any other file types by clicking “Download”. They can also toggle between their classes using the menu on the right.

Now that we have seen how file sharing works, let’s return to the Files page in the library. From this page, you can see a table that lists all of the places this file has been shared. If you want to stop people from accessing the file in a particular post, you can click the “Unshare” button to quickly remove the file link from the post on the class wall.

There are a few other actions that we can perform on a file in the library. The first action is to rename the file. You won’t be able to use the same name as another file in the library, so make sure to create unique names when uploading or renaming.

The “Download” action is straightforward and simply allows you to save the file on your computer.

The final action is to delete the file from the library. Doing this will also remove access to the file in all of the locations in which it is shared on a class wall. Beware that the “Delete” action is distinct from the “Unshare” action we described earlier. An unshared file remains in your library and can always be reshared. In contrast, you will need to reupload a deleted file in order to perform any future actions.

Let’s return back to the main Files page of the library. In the list of files, you will note each row has a list of information about each file. By default, this list is sorted by date, with the most recently uploaded files appearing at the top.

On the right of each row, you will see three dots. Clicking this takes us to the same list of actions that we saw on the individual file page. This allows you to quickly manage your files directly from the main library page.

Another noteworthy feature is the drop-down menu next to the “+ New File” button. By default, your library is set to show “My Files”, that is, all of the files you have directly uploaded.

You can change this option to “All Files”. Doing so will show you the files uploaded by other educators.

It is worth noting that you will only be able to see files that are tagged with the subjects and grades that your educator account is associated with. For example, a “Mathematics” educator would not be able to view files categorized as “English”, even if the “All Files” option is selected at the top right of the table.

Now that we understand the “Files” section of the library, let’s see how the “Files” page and the “Videos” page interact with each other.

By default, the videos page shows you all of the pending videos that you have created using our fantastic Nagwa Studio app. If you haven’t done so yet, download it from the app store and start creating!

From here, you can also view any sessions you have recorded using the Nagwa Connect app. Simply select “Connect Videos” using the drop-down menu at the top right.

If you want to add a Nagwa Studio or Nagwa Connect video to your library, click the three dots next to the item and click “Add to Library”. The file will vanish from the videos page and will be moved into your library. From there, it can be shared and managed like any other file.

Note that files in the “Videos” section of My Library will not count towards your storage capacity, but adding them to your library will.

Your current storage capacity is visible in the top right corner of the page, on all pages.

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